HAPPY NEW YEAR EVERYBODY!
Sometimes you need a calendar that you can get your hands on.
To annotate and markup.
To show to your friends, colleagues…and boss.
Visio has had calendar templates for sometime (which you should have a look at!) You might find them if you follow the menus to File > New > Schedule.
The Month shape is pretty smart. It lets you pick the date for the calendar, and choose whether you want the week to start on Sunday or Monday. You can resize it as you please, add markers and notes to it, and even import calendar items from Outlook.
There’s also a Year shape. It lets you create 12 months on a single page, all in one fell swoop. But these calendars are pretty small–more for reference than for marking-up.
But sometimes you need a nice big, full-page calendar, and sometimes you need several months at a time.
And to do that with the Calendar template, you’d have to create 12 pages, drop a calendar shape on each one, and configure each one (and put up with an irritating message that pops up every time you change the Month shape’s date!) This takes a bit of time, and I hate to think of thousands of you repeating the same bit of drudgery, over and over and over.
Pre-made: All Twelve Months of 2010!
So the Visio Guy has delivered a late Christmas present and done all this work for you. Here you can download a single file that contains twelve pages, one for each month of the year 2010! You can print out the whole year at once, or just select a few months for your quarterly planning.
Here you can see all twelve months. Notice that the page tabs each show a different month:
click to view larger image
Navigate All 12 Pages Quickly
Here’s a closer look at the page tabs in the Visio 2010 calendar template:
Wow, that’s a lot of tabs! And while we’re speaking of lots-0-pages, I thought I’d mention a neat way to navigate pages in Visio documents.
You can quickly tab through Visio pages by using Visio keyboard shortcuts. Just hold down the Ctrl key, then press the Page Up (PgUp) or Page Down (PgDn) keys to page backwards and forwards, respectively:
If you happen to have an IBM/Lenovo ThinkPad, life is even easier for you. ThinkPads have dedicated page-backward and page-forward keys nestled in the corners next to the arrow keys:
No need to hold down Ctrl, Shift or Alt to get these babies to work!
Choose Sunday or Monday
One last “smart” feature. You’ll notice a small, gray rectangle in the upper-left corner of each page. This rectangle holds a Smart Tag – a little icon that appears when you mouse-over the rectangle.
If you click the icon, you’ll see two menu items that let you set the starting day of the week for the entire document. Yup, with one click, you can change all twelve calendars to begin the week on Sunday or Monday. Super easy!
And don’t worry, this rectangle doesn’t print, so your documents will still be neat and tidy!
Choose Your Units
If you work with U.S. paper sizes and have an affection for inches, and “Letter” sized paper, this one’s for you:
For the rest of you millimeter-lovers, you’ll want to download this version: